Scrutinize & control SAP systems, contracts, licensing & audit processes

Organizations across the world spend millions on their SAP systems, typically increasing their license expenditure every year. The processes and solutions to control and limit this upward curve represent huge cost saving opportunities. They also enable the SAP team to spend less time on license administration and turn their focus to mission-critical tasks.

Cost management

SAP licensing is complex and, although the data required to understand the estate and optimize is available natively, the task to consolidate is laborious, time-consuming and error-prone. Many cost-saving benefits can be accomplished by gathering a holistic view of the SAP environment, optimizing licenses, removing duplicates and building up a complete picture of usage. This empowers the organization to be ready when purchasing new SAP technologies, upon contract renegotiation and when SAP comes to audit.

Benefits of sap License Management

Control and visibility over SAP estate and compliance situation & risk identification within typical licensing painpoints.

Cost reduction through potential SAP user license optimization based on the used SAP functionality.

 Automation of License administration tasks such as inactive license clean-up.

Automated creation of License Administration Workbench (LAW) report.

Readiness for SAP audit – SQUALIO helps to identify and reduce risks.

Centralized up-to-date information about SAP products – purchased licenses, SKUs, agreements and technical data.

Frequently met sap licensing painpoints for businesses

  • SAP’s License Administration Workbench (LAW) does not provide license optimization;

  • System measurement (LAW report) preparation is long taking;

  • Consolidate information across all systems;

  • Different SAP user roles and license types;

  • Assessment of actually used functionality;

  • Identify and trace indirect usage of SAP software;

  • Identify SAP users with multiple Ids;

  • Identify inactive SAP users;

  • Identify actual used license functionality;

  • Measures HANA memory usage.

Ready to optimize?


sap license management

project timeline

1st quarter


SQUALIO helps conducting technical implementation of solution, gather all the procurement documentation and create initial License Compliance Review.


  • Developed SAM goals.
  • SNOW Optimizer for SAP is installed and  integrations with SAP systesms are set up.
  • SAP reports are integrated in SNOW base solution.
  • All the SAP licenses are collected and reperesented in SNOW License Manager.
  • Created and validated automatical ELP reports,
  • Initial SAP optimization recommendations.

2nd quarter


User onboarding through SNOW user and administrator training and licensing trainings. License optimization meeting is held to follow-up on compliance position and optimization.


  • SNOW user training.
  • SNOW administrator training.
  • Educating in SAP licensing rules.
  • SAP licensing optimization follow-up.

3rd quarter


SQUALIO helps to customize solution – adjust reports, define alerts. SQUALIO performs repeated License Compliance Review to evaluate changes from initial review and identify further steps.


  • Definition of product changes.
  • Product is customized in accordance to Client needs.
  • Repeated legal risks assessment with progress evaluation.

4th quarter


Building processes around SNOW software and license management through the software lifecycle. License optimization meeting is held to follow-up on  compliance position and optimization.


  • Assessment of current procedures and policies.
  • Establishing SAP license management policies.
  • SAP licensing optimization follow-up.
  • Evaluated goals, set-up of goals for year 2.

Why to choose Squalio?


Squalio is the only partner in Baltics owning SNOW Platinum certification and also is USU certified partner.


We are a European trusted player and deliver worldwide. Our services are done by best practice of industry privacy, transparency, security, and compliance statements.


Our experts in SAM, Licensing Optimisation and associated Software Services are delivering end to end software services and provide by default, what others provide as premium services